At Key Speakers Bureau, a WBENC-Certified Women’s Business Enterprise, we pride ourselves on delivering exceptional service to our clients. To help you get the most out of your booking experience, our expert team shares insider tips for booking speakers with ease and maximizing impact.
- Start with a Clear Budget and Timeline
We asked Kelli Y., VP of Operations, what clients can do to set themselves up for a successful speaker search. Her advice? Start by setting a clear budget and timeline – “Clearly define your budget so that you can receive speaker options within reach. Begin the booking process at least three months before your event date to ensure your desired speaker is available. Six months before is ideal, as popular speakers can book up well in advance.” - Be Transparent About Your Objectives
Bayli M., one of our valued Account Advisors, emphasizes the importance of transparency. When asked how clients can help us make the best recommendations, she explained: “The more transparent you are about your internal process, speaker objectives, and audience, the more effective your bureau partner can be at recommending the most fitting speakers for your event.” - Work with One Dedicated Bureau for a Smoother Experience
Account Advisor, Katie C., provided insight into why working with one bureau from start to finish simplifies the booking process. When asked why clients should avoid using multiple bureaus, she shared: “There is really no reason to shop around for bureaus. Working with one bureau from start to finish is much more efficient for you. Speaker’s bureaus use standard fee structures that are similar from one bureau to the next, so partnering with just one bureau partner will save you time, and will give you a dedicated team to handle everything seamlessly—making the whole booking process easier and more reliable.” Our bureau brings decades of industry connections, handling all the details so you can focus on what matters most. - Communicate Details Early and Stay Open to New Ideas
Shayran C., Event Specialist, offered her perspective on how clear communication and flexibility go a long way in the speaker booking process. She recommends sharing specific details about your event and being open to suggestions – “Clearly explain your audience, event format, and key objectives. Be open to alternatives—we often suggest similar speakers who may bring unexpected value and flexibility to your event.” - Take Advantage of a Bureau’s Broad Access and Expertise
Industry expert and Account Advisor, Laurie I. shared her thoughts on the unique advantages of partnering with a speaker bureau. When we asked her what clients might not realize about working with a bureau, she noted: “The best part of working with a bureau is that we have access to ANY and ALL speakers. We’re your partner from start to finish, making the booking process seamless and handling all issues, so you’re free to focus on other event elements.” Some speakers prefer to keep their speaking details private. If you’re eager to book a specific personality, just reach out—we’re here to help! - Trust in Expert Speaker Vetting
Wendy H., Account Advisor, weighed in on the importance of having a bureau handle speaker vetting. She emphasized that clients can feel confident knowing we’re continually reviewing speaker options for quality and fit. “Key Speakers is constantly vetting speakers, so you don’t have to. We’ve got your back throughout the entire speaker selection process, making you look great to your audience and stakeholders!”
With these insights from our team, partnering with a WBENC-certified bureau like Key Speakers means more than just booking a speaker—it’s about ensuring a seamless, impactful experience from start to finish. We’re here to help you find the right speaker and make your event unforgettable. Reach out to us to get started!
> Call us at 949-675-7856
> Email us at info@keyspeakers.com
> Fill out our Contact form